Office/Operations Assistant

The role of a strong Office Assistant is imperative in the overall success of Roseville Community Charter School. This person will help set and communicate a positive tone, and will be responsible for supporting and maintaining school systems and structures.

Responsibilities:

Office Duties

• Believe in the school mission that all students should be prepared to access college and professional careers
• Maintain positive relationships with students, families, and staff
• Serve as a general office assistant by distributing, tracking and maintaining inventory of school supplies
• Perform reception duties such as answering phones, door, and mail correspondence, other administrative duties include, typing, filing, photocopying, scheduling, school mailings, data entry, etc. as needed
• Support the main office reception desk as needed
• Assist with attendance and tardiness of students
• Collect and enter data into administrative databases
• Assist and support system to file all important school documents

Purchasing and Supply Management

• Track, inventory, and distribute all orders and supplies
• Assist with the replenishment, upkeep and maintenance of the supply closet

Technology

• Troubleshoot technology equipment (computer laptops, interactive whiteboards, Elmos, iPads, printers)
• Initiate and track service calls for technology equipment
• Work with tech company to ensure computers are up-to-date and functioning

Daily Operations

• Assist with coordination of school events and program logistics
• Assist with E-rate process
• Assist Food Service Assistant during lunch periods
• Complete other responsibilities as the School Director, School Business Administrator or Director of Operations may request

Qualifications and Certifications

• College degree preferred
• Minimum of 2 years’ experience as an administrative assistant
• Proficiency in all Microsoft applications
• Proper English usage, grammar, spelling and punctuation
• Knowledge of modern office methods and equipment, including computer terminals, hardware, software, printers, copiers, and telecommunications (fax, phone, e-mail)
• Strong organizational skills
• Effective oral and written communication skills
• Detail oriented, with excellent organization skills
• Ability to compose correspondence independently
• Ability to apply policies and procedures related to assigned duties and responsibilities
• Prior experience in urban communities preferred
• Positive attitude and strong work ethic
• Openness to feedback, willingness to take personal responsibility, and a desire to learn from others
• Unwavering in pursuit of excellence even in the face of difficult opposition and challenge